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Advice > Articles > BAND MEETINGS THAT DON'T SUCK

BAND MEETINGS THAT DON'T SUCK

COPYRIGHT © 2014 BY BOBBY BORG 

 

Band meetings are different from band rehearsals. By definition, meetings are formal gatherings of people, or committees, intended to update, debate, and solve various business matters. 

 

But to many musicians, “band meetings” amount to no more than a big waste of time. Members arrive late—only to talk (and sometimes scream) about important (and sometimes completely unimportant) matters in a disorganized fashion. The meetings end hours later with no clear resolution, but rather a whole lot of hard feelings. Does this sound familiar? Just watch Metallica’s documentary DVD, “Some Kind of Monster” for a shocking dose of reality. 

 

The following easy-to-execute tips will dramatically improve your next band meeting: 

 

  • Schedule in Advance: Schedule the meeting in advance at a convenient time for all. This can be done by using helpful tools like Doodle (www.doodle.com) or Meeting Wizard (www.meetingwizard.com)
  • Choose a Convenient Location: Be sure the meetings are held in a convenient location such as your rehearsal room. Distant meetings are also fine using the Internet (www.Skype.com), or conference call (www.freeconferencecall.com). 
  • Distribute an Agenda in Advance: Write a clear agenda of specifically what will be discussed in the meeting. Submit the outline to all members in advance so that they can begin to formulate their questions and thoughts and talk among each other. 
  • Set a Limit: While the length of a meeting is determined by the agenda, try to keep meetings no longer than one hour, moving efficiently from one item to the next. 
  • Appoint a Representative and Set Ground Rules: Appoint one member to oversee the meetings. The leader opens the meetings, addresses each issue one at a time, and offers the members the floor (or right) to comment in an organized, respectful, and efficient manner. Cell phones and other distractions are prohibited from the meetings
  • Vote On, or Table Issues: After an issue is discussed, the representative moves to vote on it, and waits for the members to approve or “second” the proposal. Should people feel an item needs further discussion, it can be “tabled” for the next meeting. The point is to keep the meeting moving forward and not let one issue dominate the meeting. 
  • Adjourn Meetings: The representative must officially close all meetings before members begin wondering off. I have been in countless situations where members start playing games of pool or firing up their amplifiers while others are still in discussion.   
  • Approve Minutes: After each meeting, the representative sends out a detailed email of what was discussed and agreed upon to ensure their are no misunderstandings. Each member must approve the meeting minutes by simply responding with “approved.”

 

The above methods may seem rather rigid and so un-rock ‘n’ roll-like, but remember that a band is a business, just like any other, and cutting through the bullshit that plagues so many bands is not a bad thing at all. In fact, should you decide to incorporate your band (discussed more later), your group (or your elected “board” of members) is required to hold regularly scheduled meetings and keep detailed notes (or “minutes”) of what was discussed. Yup, I bet you didn’t know that. 

 

No matter what your business entity, give the above tips a try. I sure wish that my all bands had! For more information, check out Robert’s Rules of Order at www.robertsrules.com. Also www.bobbyborg.com.

 

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COPYRIGHT © 2014 BY BOBBY BORG. Please pass the link to others. To embed, be sure to attribute the author.

 


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